The MAP is owned and managed by Rare Cancers Australia Ltd ABN 24 159 196 997 ("RCA", "we" or "us").
We are dedicated to ensuring that we comply with our obligations under the Privacy Act 1988 (Cth) (Australia) and the Australian Privacy Principles (APPs).
"Personal information" means information or an opinion, in any form whether true or not, about an identified individual or an individual who is reasonably identifiable. Only personal information that is relevant to and reasonably necessary to fulfil the purposes, functions, activities and objectives of the MAP are collected, including to work with our members, employees, other individuals and pharmaceutical companies. Only personal information which you have voluntarily provided to us, or consented to us collecting, is collected.
The type of personal information collected in respect of an individual includes, but is not limited to your name, email address, mobile phone number, medical registration details in Australia including your Australian Health Practitioner Regulatory Agency (AHPRA) registration number, State (or country) in which you practice/reside, hospital affiliation and any other specialist or other relevant memberships.
We may also collect personal information, such as business contact information, in respect of a pharmaceutical company. This information is collected for the sole purpose of ensuring this company has been licensed by the Therapeutic Goods Association (TGA) to market at least one prescription medicine in Australia.
When Australian law applies, some information collected is "Sensitive Information" (as defined in the Privacy Act 1988 (Cth)), such as memberships of a professional association. Where Sensitive Information is collected for an individual, it will only be collected with your consent (unless we are otherwise required or authorised by or under law to do so).
We will only collect Sensitive Information if such information is reasonably necessary for one or more of our functions or activities relating to the MAP.
We collect, hold, use and disclose your personal information for the primary purpose of confirming you meet the MAP Terms and Conditions for registration and access in that you are medical practitioner registered with the Australian Health Practitioner Regulation Agency (the "Primary Purpose").
We collect, hold, use and disclose your personal information for several purposes related to the Primary Purpose (each, a "Secondary Purpose").
RCA has business relationships with third parties. A Secondary Purpose for which we may disclose your personal information is when that personal information is disclosed to third parties that we have engaged to provide us with services on your behalf such as (but not limited to) digital development services, the preparation of mailings and other communications. Wherever possible, these third parties have agreed to treat personal information they receive from us in a confidential manner.
In general terms, personal information held by RCA may be used or disclosed to third parties for one or more of the following purposes:
RCA may also disclose your personal information, both within and outside Australia as required or permitted by law. In Australia, this includes disclosure to persons in order to enable us to comply with the law, enforce our policies, or protect rights, property or safety. We will take such steps as reasonable in the circumstances to ensure that any recipient of personal information (where such recipient resides or is domiciled in a country other than the country in which that personal information is collected) does not breach the Australian Privacy Principles in relation to that personal information.
RCA is committed to ensuring the security of personal or company information. We are responsible for ensuring that personal information is protected by such security safeguards as is reasonable in the circumstances to take against loss, unauthorised access, modification, disclosure or other misuse of personal information.
Any personal information will be stored in RCA’s computer systems, using reasonable security measures. We also take reasonable steps to protect the personal information we hold from misuse, interference and loss, and from unauthorised access, modification or disclosure. This includes taking appropriate security measures to protect electronic materials, and requiring our service providers to do so too. However, we cannot and do not guarantee that these efforts will always be successful. This is especially true for any information that is transmitted electronically and that is unprotected until it reaches our servers.
You are entitled to request access to your personal information held by RCA. You are entitled to request the correction of any personal information. If you would like to access your personal information or if you believe that your personal information may be inaccurate, out of date or incomplete, you can make a request by sending an email to the MAP administrator.
RCA makes every reasonable effort to keep your personal information accurate, up to date and complete. You can assist by keeping us informed of any updates such as address change, email change or legal name change. Please contact us as soon as practicably possible when your personal information changes by emailing the MAP administrator.
If you have any concerns that your privacy has been compromised or have any other privacy related complaint, please email the MAP Administrator and you will be contacted within 10 business days to confirm receipt of your email. Your complaint will be investigated and you will receive a response within a reasonable time. If after receiving the response, you still consider that your privacy complaint remains unresolved, you may then, for example, take your complaint to the Office of the Australian Information Commissioner.
Version Number: 4.0.